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Get Organized Archives - Page 2 of 3 - Exploring Patterns

Making Great Connections

An interesting adventure is one where you shift your thinking and explore the what ifs instead of what is.

I continue to marvel at the many ways we can connect and communicate using tools such as a Blog.

Imagine how many emails we could eliminate if we used a Blog to support projects. It would be great to get updates using tools such as RSS, Chat boards or virtual 3D meeting rooms. There are so many options.

Next time you are wondering about a new way to support a project, let your imagination wander.

You may find a new way to use a tool to make everyone’s life better.

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Grinding Through the Workload

Grinding Through the Workload

If you are looking at a long list of things to get done this week, you are not alone. I’m often asked how does one manage the growing list of work with a busy schedule. Here are three (3) tips that you may find helpful.

  • Tip #1 – Turn off Your E-mail

    Yes, turn off your e-mail. One way to get some focused work done is to turn off your e-mail and focus on the task at hand. Personally, I like to check my e-mail about every 50 minutes. I put my Blackberry away to avoid the flashing light or beeps from incoming e-mail. This allows me to focus. With less interruptions, I can get some work done.

 

  • Tip #2 – Make a List the Night before and stick With It

    If you make a list of things that need to be done the night before, it’s easier to get started on it first thing in the morning. I find I can only plan about three major things to complete in a day. I have to account for phone calls, sudden meetings etc. I think the key is to make the list as reasonable as possible to ensure you can be successful.

 

  • Tip #3 – Ask for Help with Getting Organized

    If you find the lists are getting too long, seek out assistance in getting organized. The help can be in the form of a friend, a colleague or a course. I think it is just helpful to ask for tips and advice from others on how they manage their busy workloads. One of the best investments I made two years ago was visiting the folks at Priority Management for their one day training program on Microsoft Outlook.

     

If you are looking for a training program, I highly recommend the course. To learn more visit http://www.progressivetraining.ca/MSOutlook.htm

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Making Sense of the Days

Since my last note, the learning curve continues as I discover more about myself than I do about using Priority Management on a daily basis. It seems, when you have a clear way to look at life, life becomes just that much easier to understand.

Here are five new lessons I have learned about myself.

  • I really need at least 30 minutes a day to plan the next day. There are no short cuts. The time is needed to reflect on the day completed and identify what MUST get done on the next day. With so many opportunities and distractions, it is easy to get lost.
  • I have only so much processing power in a day, period. I’m not sure where I developed the bad habit of thinking that I could process information all day long. It is important to take some time out which is not processing data. It’s something I’ve learned to include in my calendar.
  • I have a different work week. The one think I enjoy about my work is the diversity of projects. With the diversity is a seven day work week. Some weekends are off, others are on, week nights are on and others are off. So, I’m starting to build that into the planning.
  • I can only do one thing at a time. Not sure if that is news but it is the truth. Trying to keep six things going at the same time is simply not that much fun. With a single focus approach, I tend to get things done quicker and they make more sense.
  • I can find additional time by making the software work for ME. I continue to experiment with various pieces of software to see how they connect with each other. I discovered I can write my blog entries in MSWord and post them to my blog. That saves me about 10 minutes per blog. Add that up over a year, it adds about a day to my year in saved blogging time. I’ll take it!

The Priority Management Course was a solid investment. There are immediate and long term benefits and I know I am just starting to discover. They secret is to stick with the process and the principles over time.

I’ll keep you posted on the journey.

 

Jerry

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