Making Sense of the Days

Since my last note, the learning curve continues as I discover more about myself than I do about using Priority Management on a daily basis. It seems, when you have a clear way to look at life, life becomes just that much easier to understand.

Here are five new lessons I have learned about myself.

  • I really need at least 30 minutes a day to plan the next day. There are no short cuts. The time is needed to reflect on the day completed and identify what MUST get done on the next day. With so many opportunities and distractions, it is easy to get lost.
  • I have only so much processing power in a day, period. I’m not sure where I developed the bad habit of thinking that I could process information all day long. It is important to take some time out which is not processing data. It’s something I’ve learned to include in my calendar.
  • I have a different work week. The one think I enjoy about my work is the diversity of projects. With the diversity is a seven day work week. Some weekends are off, others are on, week nights are on and others are off. So, I’m starting to build that into the planning.
  • I can only do one thing at a time. Not sure if that is news but it is the truth. Trying to keep six things going at the same time is simply not that much fun. With a single focus approach, I tend to get things done quicker and they make more sense.
  • I can find additional time by making the software work for ME. I continue to experiment with various pieces of software to see how they connect with each other. I discovered I can write my blog entries in MSWord and post them to my blog. That saves me about 10 minutes per blog. Add that up over a year, it adds about a day to my year in saved blogging time. I’ll take it!

The Priority Management Course was a solid investment. There are immediate and long term benefits and I know I am just starting to discover. They secret is to stick with the process and the principles over time.

I’ll keep you posted on the journey.




Hanging Out with Priority Management

Back in the fall, I started the journey of updating Outlook to better reflect the principles and methods I had learned in Priority Management. As the fall passed, so did my ability to better organize my time using the Priority Management System. I’ve still deep in the learning curve. Yet, I’ve learned three important lessons.

  1. You can change Outlook from a Mail Machine to a power time management and client management system
  2. You can see just where you are wasting time each and every day
  3. You can get about 90 minute back per day when you stick with the system

For me, the above three lessons are invaluable.

The concept of being able to think through work, personal time and a social life really does lead to an organized day.

I’ll keep you posted as I move through the journey.




Revisiting an Old Friend

I was and always will be a big fan of the Priority Management Paper based system.

For me, it was a great way to organize my day, my projects and frankly, my life. I enjoyed mapping out the days with my trusty pencil each night and then seeing how the next day would unfold. I like the idea of keeping track of important notes using the Communication Planners as well as have a record or important notes in my A-Z directory. I just liked how it looked and worked.

I migrated to my first Palm Pilot back in the late 90’s. Why, too much stuff to carry. Between a lap top, cell phone, pager and Palm, I felt I was carrying a small office on my back.

Yet, I missed by Priority Management Binder. For as much I tried to make things look and work on my computer in the Priority Management style, it was never quite right.

Let’s see, I tried Time and Chaos software. It worked for a while until the upgrades cased system problems. I overlaid, Agendus from Iambic on Outlook to make it work. That worked until Agendus crashed my main computer on a regular basis. But the final straw was realizing that I was not keeping up on my work and the software fixes did not do what I needed done.

So, I pulled out my old friend, my Priority Management Binder and made a phone call.

This week I had the opportunity sit down with the folks at Priority Management. We made some “adjustments” in Microsoft Outlook and within a short period of time, I had an electronic version of Priority Management Binder.

Now, I’m in the process of getting things organized electronically just like used to do with paper and pencil.

The good news is I continue to use The Bat for my e-mail client and Outlook for Tasks, Meetings and the A-Z directory. In short, I have a great way to make Outlook look and feeling like my Priority Management Binder.

And that, is a good thing.

I’ll keep you posted on my journey.